How to Improve Workplace Productivity

8th Feb 18 9:09 pm by Charles Walton

Employees are the foundation of any business. So if you need to improve workplace productivity that is where you should start.

Making small changes to the habits of your employees will drastically improve their ability to get things done efficiently. This will let your business get more high-quality work done in a shorter amount of time.

It will also allow you to reduce the amount of time your employees spend on unnecessary tasks. This will make your business a better place to work.

So what can you do to start the process and improve workplace productivity today? Keep reading to find out.

Increase Efficiency

Before you make any changes, first consider how your business is operating right now. Start to organize the changes you want to make. Determine what your long-term goals are, and what steps you can take today to improve workplace productivity.

Perhaps there is a better way for your staff members to structure their day. This is one thing you can suggest to help your team accomplish their goals.

As a business owner, you should provide everyone on your staff with a plan so that they know what they need to do to stay on task. Make sure you encourage your employees and put systems in place to reward them for their efforts.

Delegate Tasks

To be a successful business owner, you have to be willing to delegate tasks. It can be hard to adjust to delegation if you’re used to doing everything yourself. It can feel like you are taking an unnecessary risk.

But in the long run, delegation is incredibly beneficial. It helps to improve morale and give job satisfaction to your staff. By being entrusted with a responsibility, they will feel a sense of achievement that will make their job feel like a career.

Reduce Distractions

It can be tempting to ban phones from the workplace when you see a lot of your employees with them out all the time. But it isn’t practical these days for a business to maintain a no-phone policy.

Rather than putting a rule in place, you should focus on creating an engaging workplace. If your employees feel like they need to focus on their work and are passionate about what they are doing, they will be less likely to be distracted.

Try putting a policy in place where you schedule regular intervals for your employees to check their phones. That way they will be less distracted and you will improve workplace productivity.

Provide the Right Tools and Environment

In order for your employees to finish their work on time and in a productive manner, they need the right tools and equipment. There is nothing more frustrating than wasting time waiting for something to print because the printer is always broken.

You should replace all broken equipment in your workplace in order to make it the most efficient possible. By spending money now, you will end up saving money in the form of time in the long run.

It may be helpful for some businesses to transition to entirely different equipment if they want to improve workplace productivity. There are many high-quality programs and equipment that exist today that can make a massive difference.

Not only will replacing old equipment make your employees lives easier, it can also help your company be perceived as an innovator. Be the one to lead the way, and rake in the profits that follow.

Improve Conditions in the Workplace

For most people, a comfortable room temperature is between 68 and 70 degrees. If you try to maintain this temperature, then your employees will have a much easier time concentrating. Something as simple as investing in a fan can be the best thing to improve workplace productivity.

Other things that can make a workplace uncomfortable are drama and bad furniture. Any time your employee spends thinking about something else is time wasted while at work. Make sure they have a comfy chair and that you maintain a positive office environment.

Offer Support with Realistic Goals

One issue many managers suffer from is not having a benchmark to measure their employees by. This can lead to miscommunication and lower achievement overall.

To improve workplace productivity, you should make it clear what your expectations are and set focused and clear goals for your employees. Then give them an incentive to stay on track.

Keep Meetings Short

For some businesses, work matters need to be discussed in drawn-out meetings. They can promote creativity and give the team time to assemble new perspectives. But for most businesses, the sooner you can wrap up your agenda, the better.

Your employees want to know what they need to do and get to work. Just make sure you have an open door policy with your employees if they have any questions.

Get People Moving

Low-level physical activity has been proven to have an impact on workplace productivity. In fact, with just ten minutes of movement, mental focus is improved.

If you want to implement more movement in your workplace without making a drastic change, you can try providing your employees with the opportunity to have a standing desk.

Studies have shown that alternating between a sitting and a standing position can boost your energy levels during the day. In addition, by moving more you will increase your oxygen intake. This, in turn, helps to boost the function of your brain and improve workplace productivity.

Use Positive Reinforcement

To improve workplace productivity, you need to encourage and motivate your employees with rewards. Some ideas include offering a vacation or pizza party for performing beyond the demands of their role.

When you reward an employee, you should make it a workplace event to motivate others to achieve similarly. You need to clearly indicate to your staff what that employee did to be successful so that they will make changes to earn rewards of their own.

More Ways to Improve Workplace Productivity

Those aren’t the only ways to improve workplace productivity, but they are a great place to start. By building a business with a firm foundation of well-trained employees, you will find your company becomes more productive than ever.

For more tips on growing your business or to discuss an investment contact me today.